Instructor / Company Instructor Training Center Agreement

 

This Instructor / Company Instructor Agreement is by and between CPR Seattle/CPR Classes USA and the "Instructor / Company Instructor".

CPR Seattle/CPR Classes USA operates an American Heart Association Training Center (the "Training Center") approved by the American Heart Association ("AHA"). The Training Center shall approve and support training operations developed by individual instructors (“Instructor”) operating independently as their own business. The Training Center shall also approve and support instructors working for an employer, business, or other community organization (“Company Instructor”) that wishes to develop a training program within the organization (“Organization”). Approval allows the Instructor/Company Instructor to conduct training sessions in accordance with all AHA guidelines, subject to the terms and conditions of this agreement. Acceptance of an Instructor/Company Instructor for alignment and the continued affiliation with the Training Center is at the discretion of the Training Center and the Training Center Coordinator(s).

The parties to this Agreement agree as follows:

  1. Obligations of CPR Seattle/CPR Classes USA:
    1. Maintain current AHA guidelines and information.  
    2. Provide policies and procedures that meet and/or exceed the requirements of the AHA for courses and administrative paperwork.  
    3. Provide on-site, quality control review visits for Instructors/Company Instructors on an as-needed basis at the discretion of the Training Center Coordinator(s). Review visits may include inspection of equipment, teaching materials, and the evaluation of instructor(s) to ensure compliance with AHA and Training Center guidelines. Instructors/Company Instructors hereby acknowledge that the Training Center's review of teaching materials is limited to the determination of whether such materials are in accordance with AHA guidelines. CPR Seattle/CPR Classes USA does not make any representations or warranties regarding the use or effectiveness of the training methods or materials used to conduct or document such training.
    4. Report all necessary training information as requested by the American Heart Association, subpoena or CPR Seattle/CPR Classes USA.
    5. Provide AHA course completion cards, examinations, and instructional updates as required by the AHA in conjunction with the AHA Instructor Network and following all Training Center policies.
    6. Provide one Instructor Portal account per Instructor, or one Instructor Portal account per each Organization which employs one or more Company Instructors.
  1. Obligations of Instructor/Company Instructor:
    1. An Organization with more than one Company Instructor shall assign a "Program Coordinator" to oversee training operations, act as          the sole liaison with CPR Seattle/CPR Classes USA, and ensure compliance with AHA polices and this agreement. The Program Coordinator must be a current AHA instructor unless otherwise approved in writing by the Training Center.
    2. Individual Instructors must liaise with CPR Seattle directly; no other representatives may communicate on their behalf.
    3. The Instructor/Company Instructor shall maintain strict adherence to all rules and regulations of the AHA and the Training Center related to course offering, instruction, delivery, testing, and remediation, as well as course documentation, reporting and archiving of documentation.
    4. The Instructor/Company Instructor will be designated by the Training Center as Basic Life Support (BLS) Instructor/Company Instructor or Heartsaver (HS) Instructor/Company Instructor or ACLS Instructor/Company Instructor. The Instructor/Company Instructor will not provide training programs that are not designated in this agreement.
    5. The Instructor/Company Instructor shall possess the following:
      1. Current version of the American Heart Association's Program Administration Manual
      2. Current copy of the American Heart Association Guidelines for CPR and ECC
      3. Current Instructor Manual(s) and instructor tool kits, including DVDs, for each discipline the Instructor/Company Instructor is authorized to teach.
      4. Current copy of the CPR Seattle Dispute Resolution Policy.
    6. The Instructor/Company Instructor shall maintain the following forms in either a paper or electronic format:
      1. Student Course Evaluation Form (as provided via the Instructor portal)
      2. All AHA Skills Check Form(s) for each discipline the Instructor/Company Instructor is authorized to teach
      3. Original Course Roster/Sign-in sheet
      4. BLS Student Exams (BLS Instructors only)
      5. ACLS Student Exams (ACLS Instructors only)
      6. Heartsaver Student Exam (if administered)
      7. Any additional information required by the Instructor Portal
    7. The Instructor/Company Instructor shall maintain all copies of written exams for each discipline authorized in a secured manner.
    8. Only current credentialed AHA Instructors/Company Instructors on file shall have access to AHA exams during non-testing sessions.
    9. The Instructor/Company Instructor shall attend only CPR Seattle/CPR Classes USA-a­pproved instructor renewal training, provider courses (as required for renewal), course updates, and instructor reviews at the CPR Seattle/CPR Classes USA office unless specifically agreed to in advance and in writing by the CPR Seattle/CPR Classes USA Training Center Coordinator. Renewal requirements may exceed those outlined in the AHA Program Administration Manual.
    10. Current Instructors/Company Instructors aligned with other AHA Training Centers may assist in the course but may not be the primary course instructor. The CPR Seattle/CPR Classes USA-aligned Instructor/Company Instructor is solely responsible for ensuring that instructors aligned with other Training Centers are of current instructor status by physically examining the instructor's AHA Instructor certification card prior to the start of each course. A copy of this instructor card will be submitted with course documentation. All Instructors, including those aligned with other Training Centers, must be documented on the Course Roster and in the Instructor Portal. It is the responsibility of the non-CPR Seattle/CPR Classes USA aligned Instructor to report this course to their primary Training Center.
    11. CPR Seattle/CPR Classes USA reserves the right to disallow an instructor or group of instructors, not aligned with the Training Center, from participating as Instructors/Company Instructors in Training Center Courses.
    12. All courses must meet the time requirements and agenda found in the Instructor Manual for the specific curriculum.
    13. All Instructors/Company Instructors involved in any way with any course must be current AHA Instructors.
    14. The Instructor/Company Instructor will pay any Training Center alignment fees before being authorized to teach classes or have access to the Instructor Portal.
    15. Organizations with more than one Company Instructor will pay their Company alignment renewal fee on the anniversary of their initial alignment.  The fee will be based on the number of Company Instructors teaching under the Organization on the date of the renewal. Company Instructors who also wish to teach independently of their Company must pay a separate annual alignment fee to the Training Center and fill out a new instructor application form.
    16. The Instructor/Company Instructor shall be solely responsible for all equipment and materials associated with sponsored training courses:
      1. The Instructor/Company Instructor shall maintain, have access to, and have present at courses all equipment necessary for course instruction as outlined in the AHA instructor manual(s) and course lesson    maps for the specific course(s) being taught. Equipment ratios outlined in the AHA instructor manual and course lesson maps must be adhered to.
      2. All equipment shall be clean, safe and maintained to remain in good working order.
      3. Simulating the use of equipment during an AHA course without physically having the required training aid or device is strictly prohibited. Example: Simulating the use of an AED without having a physical AED Trainer present or simulating breathing without actually putting breath into the manikin.
  2. Training Region:
    1. The Instructor/Company Instructor is permitted to provide authorized AHA training only within the United States.
    2. Any training outside of the United States must be pre-authorized by the AHA via notification to the Training Center. The Instructor/Company Instructor may be required to work with an International Training Center (ITO). Pre-authorization may be a lengthy process. The Instructor/Company Instructor is encouraged to give the Training Center a minimum of three (3) months advanced notice.
  3. Course Administrative Requirements:
    1. BLS/ACLS/Heartsaver course administrative requirements:
      1. Upon course completion the following documentation listed below shall be input into the Instructor Portal within seven (7) calendar days of course completion. All documentation is to be scanned and uploaded in PDF format unless alternate arrangements are specifically agreed to in advance and in writing by the CPR Seattle/CPR Classes USA Training Center Coordinator.
      2. The following course data must be input into the Instructor Portal:
        1. The name of each student completing the course.
        2. The card type (including optional modules) of each student completing the course.
        3. The course date, course location, and course duration or start and end time.
        4. Names of additional AHA instructors. A copy of the instructor card must be scanned and uploaded to the Instructor Portal if the instructor is not aligned with CPR Seattle.
        5. CPR Seattle/CPR Classes USA reserves the right to require certain Instructors/Company Instructors to obtain student phone numbers and addresses.
      3. The following forms must be scanned and uploaded to the Instructor Portal in PDF format (upload must be under 8MB and the file must be named by the month, date, year, and instructor, ex: 01_12_12_jane_doe):
        1. The original CPR Seattle/CPR Classes USA course roster/sign-in sheet
        2. Amended agenda indicating any variations to the course outline and instructor assignments
        3. Copies of any written test answer sheets for each student (required for BLS and ACLS courses)
        4. All applicable skills check-off sheets for each student
        5. Completed course evaluation forms for each student
        6. Copy(s) of non-CPR Seattle/CPR Classes USA-aligned Instructor cards (if applicable).
  4. Instructors/Company Instructors Mandatory Record Keeping:                 All course records and documentation shall be maintained in a location separate from the Instructor Portal by the Instructors/Company Instructors for a minimum of three (3) years. The Instructors/Company Instructors may be required to maintain training records by another government or accreditation              agency. These requirements are the sole responsibility of the Instructors/Company Instructors. If the Instructor/Company Instructor terminates an alignment with CPR Seattle/CPR Classes USA, copies of all Instructors/Company Instructors records for the preceding three years shall be delivered to CPR Seattle/CPR Classes USA within thirty (30) days and must be submitted prior to the transfer of Instructors to the accepting Training Center. Records will be maintained in electronic format, in order of date and type of course. The Instructor/Company Instructor shall be able to forward any training records requested by the Training Center within forty-eight (48) hours of request. In addition to course documentation listed in item 4ii above, Instructor/Company Instructor will maintain:
    1. All correspondence from AHA National/Regional and CPR Seattle/CPR Classes USA
    2. Manikin cleaning/disinfection records consistent with the manufacturers recommended procedures.
    3. When an Internal Training Program has more than one Company Instructor, the Program Coordinator may keep all Company Instructor records in one central file accessible to all Company Instructors.
  5. American Heart Association Certification Cards:
    1. Certification Cards will be sold to the Instructor/Company Instructor once all correctly completed course paperwork has been uploaded to the Instructor Portal unless an alternative agreement is approved by the Training Center Coordinator in advance, and in writing.
    2. The Training Center will print student names on the certification cards and send them via USPS mail to the Instructor/Company Instructor address on file.
      1. The Company Instructor address on file must be that of the Organization the Company Instructor teaches for.
      2. The Training Center is not responsible for student names or email addresses that have been input into the Portal incorrectly. The cost of any replacement cards issued is the responsibility of the Instructor/Company Instructor.
    3. The Training Center will only issue Certification Cards to an Instructor/Company Instructor with a current instructor card, whose alignment fees are paid, and who has signed this Agreement.  
    4. The Instructor/Company Instructor name printed on the card must be an instructor aligned with the Training Center.
    5. Instructor/Company Instructor may request a replacement card from the Training Center for a fee for students that they:
      1. Provided the initial or renewal training to and
      2. Have complete documentation on file for the student
    6. The Training Center will not issue replacement cards for expired certifications.
    7. Instructors/Company Instructors who have been approved to purchase certification cards in advance of classes must adhere to the following:
      1. The original dates of certification will appear on the certification cards, NOT the replacement date.
      2. The Instructor/Company Instructor will indicate the issue date and recommended renewal dates with the month and four digit year. All AHA certification cards are valid for two (2) years. Instructors/Company Instructors will not indicate a recommended renewal date less than or more than two (2) years.
      3. Certification cards will be stored in a locked enclosure inside of a secured location. Only current certified Instructors/Company Instructors aligned with CPR Seattle/CPR Classes USA will have access to these cards.
      4. The Instructor/Company Instructor will issue cards to students within (7) days of course completion.
      5. Certification cards accidentally destroyed or printed in error by the Instructor/Company Instructor must be kept indefinitely unless the Training Center approves of their disposal. The original cards must be kept; copies or scans are not acceptable. 
      6. The Training Center may revoke the privilege of the Instructor/Company Instructor to purchase certification cards in advance of courses if any of the above procedures are not followed and/or if course administrative paperwork is not received within (7) day of course completion as outlined in section 4.
  6. Instructor/Company Instructor Separation from Training Center:
    1. The term of this Agreement shall be for continuous period; beginning on the date listed above and remain in effect unless otherwise terminated as outlined below.
    2. Either party shall be permitted to terminate this Agreement, at any time, upon sixty (60) day written notice to the other         party. The Training Center shall be permitted to terminate this Agreement immediately in the event the Instructor/Company Instructor fails to perform their obligations as set forth in this Agreement. This Agreement shall automatically terminate upon    the termination of the Community Training Center Agreement between CPR Seattle and the AHA.
    3. Prior to separation the Instructor/Company Instructor will turn over all previous three (3) years training records (as outlined above) and return all certification cards in their possession that are without student names printed on them. The Training Center will not provide a refund or credit to the Instructor/Company Instructor for these cards.
  7. Indemnification:
    1. The Instructor/Company Instructor hereby agrees to indemnify and hold CPR Seattle/CPR Seattle USA harmless from any and all claims related to business practices, or injuries/exposures by any of the trainees or Instructors and further agrees to indemnify CPR Seattle/CPR Classes USA from any claim, liability, suit, cause of action or expense related to the use, by any of the trainees or Instructors, of any methods or techniques learned in the Training Session.
  8. Copyrights, Advertising and Internet:
    1. The Instructor/Company Instructor will adhere to the advertising, marketing and internet rules and regulations as set forth in the Program    Administration Manual without exception.
    2. The Instructor/Company Instructor will not duplicate any part of the AHA DVDs, Textbooks or Manuals.
    3. All internet web sites will follow the AHA internet guidelines.
    4. All advertising including internet, media or print must follow the AHA guidelines set forth in the most current Program            Administration Manual and shall be pre-approved by CPR Seattle/CPR Classes USA.
    5. The Instructor/Company Instructor is strictly prohibited from using AHA logos as outlined in the Program Administration Manual.
  9. Payment Terms, Ordering AHA Materials & Delivery:
    1. Company Instructors are required to complete a billing agreement with the Training Center. CPR Seattle/CPR Classes USA will only allow one accounts payable billing contact per organization unless arrangements are made in writing in advance of this Agreement.
    2. Only a current Instructor/Company Instructor is able to order AHA materials and certification cards from the Training Center.
    3. The Training Center Staff will verify information related to the Instructor/Company Instructor for each order.
    4. The Training Center will ship AHA materials solely to the Instructor or the Organization of the Company Instructor unless authorized on a per-order basis by the Training Center. Shipping charges will be applied per shipment.
    5. Tax-exempt Instructors and Organizations must submit tax-exempt information to the Training Center.
    6. Organizations with one or more Company Instructors will have the ability to order with a purchase order number if approved on the Billing Agreement Form.
      1. Purchase order reference information must be provided at the time of the order.
      2. An invoice from the Training Center will be sent to the email address provided by the Organization.
      3. All terms are net thirty (30)
      4. Any Instructor/Company Instructor with an outstanding overdue balance will not be able to order additional cards or materials until the balance and late fees are paid in full.
    7. An Instructor/Company Instructor with outstanding course rosters and paperwork will not be able to order additional cards until class rosters are entered into the Instructor Portal.
    8. All sales are final. No refunds will be made for orders received even if the AHA packaging is unopened.
  10. Miscellaneous:
    1. CPR Seattle/CPR Classes USA hereby acknowledges that the Instructor/Company Instructor is independent of CPR Seattle and nothing in this Agreement shall be deemed to create employment, agency, joint venture, partner or any other arrangement between the Training Center and the Instructor/Company Instructor.
    2. CPR Seattle/CPR Classes USA reserves the right to edit, add, omit or change any portion of this agreement at any          time with notice supplied to the Instructor/Company Instructor.
    3. The Instructor/Company Instructor will immediately notify the Training Center of any personnel changes within their administration that are involved in the card ordering or documentation process, changes to mailing address, email address, internet web sites or other contact information.
    4. The Instructor/Company Instructor and Organization will not compete with:
      1. Training Center programs including; clients, courses or management of training programs
      2. Solicitation of other AHA Training Sites or customers of the Training Center 
    5. Upon notification to the Instructor/Company Instructor from the Training Center of such relationship the Instructor/Company Instructor will immediately cease efforts to solicit business.